1. The definition of the term “personal data of individuals” – all data, which can identify an individual.

2. Personal data, which you as customer provide to the Company: names, Unique Personal Number/date of birth, address, citizenship, contact email, contact phone number, bank account number.

3. Why you provide your personal data:

• 3.1. Establishment and fulfillment of contract agreements
  The personal data items listed above are provided by you, so that a formal/informal contract between you and the Company can be prepared and signed, according to the business activities of the Company where you need to be individually listed as a side to the contract. In addition, your personal data are collected regarding the fulfillment of the contract, where both sides have certain rights and obligations as specified in each respective contract. When performing payments for the stock, products or services offered by the Company, you provide your bank account information. Legal right for processing – Art. 6, point. 1, б. “б” of the Regulation 2016/679 of the European Parliament and Council; Law for Obligations and Contracts; Trade Act; Civil Code of Practice; Money Laundering Act.
• 3.2. Protection of the rights of the Company in case of unfulfillment of the contract
  Additionally, your personal data are collected for the cases where the contract with the Company is not being fulfilled according to the agreement. For the whole period of the contract both sides on the contract have certain rights and obligations according to the conditions in the contract. If you are not fulfilling your contractual obligations the Company has the right to exercise their legal rights and interests, including the use of all required personal data. Legal right for processing– Art. 6, point. 1, б. “е” of the Regulation 2016/679 of the European Parliament and Council; Law for Obligations and Contracts; Trade Act; Civil Code of Practice; Money Laundering Act.
• 3.3. Accounting and taxes
  The information regarding the contract with you is stored and processed in regard to the lawful obligations of the Company to preform and manage tax reports and pay taxes. Considering this, your personal data are processed entirely for accounting purposes. Legal right for processing – Art. 6, point. 1, б. “в” of the Regulation 2016/679 of the European Parliament and Council; Law for Obligations and Contracts; Trade Act; Civil Code of Practice; Money Laundering Act.
• 3.4. Archiving and internal company processes
  After execution of the contract the Company stores for the purposes of archiving, internal company processes and analysis of the Company operations, information regarding the signed and fulfilled contract, as well as other related documents, if any /amendments, appendixes, correspondence regarding contracts and contract fulfillment, invoices, bank statements/. Legal right for processing – Art. 6, point. 1, б. “е” of the Regulation 2016/679 of the European Parliament and Council; Trade Act.

4. How is your personal data collected
Only you can provide your personal data, on your own free will. You choose the way you provide your personal data – personally to the manager of the Company – Nikola Valchanov, by email or in a different manner that is more convenient for you. We want to precise that as a customer, in order to sign a contract, you do not need to present the Company with a personal identification document. In case you send personal data via email or other electronic media for correspondence such as /Viber, WhatsApp, Messenger and other similar / you need to be informed about the potential risk for unauthorized access to your personal data, which is by no way the Company’s fault. When providing your personal data, you agree to provide your personal data and are well informed about the way the data is going to be used by the Company.

5. How does the Company store your personal data
Your personal data is stored on paper or on an e-storage device. The Company has a paper archive, which stores copies of all contracts and related documents if any /amendments, appendixes, correspondence regarding contracts and contract fulfillment, invoices/, payment information /bank statements/. This archive is stored in a separate room with restricted access and is secured with a locking system. Your personal data is stored on e-storage devices – computers. Computers are running licensed software and have all necessary programs and technical mechanisms for protection, including protection from viruses. Access to the computers is limited through passwords. The Company stores accounting information using the accounting software invoicepro.bg, which is compliant to the requirements of the Regulation (EU) 2016/679 of the European Parliament and Council.

6. Storage period of the personal data
Your personal data is stored for different time periods, based on the purpose for their collection.

• 6.1. Signing, fulfillment and protection of the rights of the Company in cases of unfulfillment of a contract – in a period of 10 years from the date on which the contract is fulfilled or terminated. In cases where the contract is not fulfilled and one of the sides has taken actions for protecting their legal rights through court or other legal manner. In cases where the contract is not fulfilled and one of the sides has taken actions for protecting their legal rights through court or other legal manner.
• 6.2. Accounting and tax purposes – in a period of 10 years, from the date on which the last payment was made. If the National Revenue Agency and/or other government agencies have undertaken actions related to revision or audit, the period for storing of personal data can be extended with the period of the respective actions of the government administration.
• 6.3. Archiving and internal processes – in a period of 10 years, from the date of the fulfillment of the contract by the Company.

7. How are personal data erased
With the end of the period, during which the personal data is stored, the same are erased / pseudonymized in a way that is impossible to be identified by it. Paper copies of the documents that contain your personal data are destroyed using a machine for destroying paper documents (shredder). In the copies, stored on an e-storage device, your personal data is erased.

8. Is personal data provided to third parties
Your personal data can be provided to third parties, based on the purpose of the collection as follows:

• 8.1. Signing and fulfilling a contract and protection of the rights of the Company in cases of unfulfillment of the contract – for preparing of a contract for conducting official correspondence, sending your copy of the contract, for signing and fulfilling a contract, for protection of the legal rights of one of the parties on the contract in a legal, administrative or other form – to a lawyer, notary, accountant/accounting firm, National Revenue Agency, court of justice, prosecution, State Agency for National Security, licensed currier company, „Bulgarian Post“ EAD, individuals, responsible for the technical and software support of IT infrastructure /IT specialists/. In case you want to identify who has been allowed access to your data, please contact the Company through the contacts above.
• 8.2. Accounting and taxes – to accountants and accounting firms, competent government and municipal agencies when demanded, /including National Revenue Agency, State Agency for National Security and other/.
• 8.3. Archiving and internal processes – these data are not provided to third parties, except such third parties that represent the Company, stakeholders, employees of the Company, and competent government agencies if necessary and lawfully requested.

IMPORTANT NOTE: Your personal data can be provided to the Commission for Personal Data Protection when exercising their right of control, regarding compliance control with following the Regulation (EU) 2016/679 of the European parliament and Council.

What are cookies?

Cookies set by the website owner or service provider (in this case, Ulpia Tech) are called “first-party cookies”. Cookies set by parties other than the website owner are called “third-party cookies”. Third-party cookies enable third-party features or functionality to be provided on or through the website or service you are using (such as advertising, interactive content and analytics). The third parties that set these third-party cookies can recognize your computer both when it visits the website or service in question and also when it visits certain other websites or services.

Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by online service providers in order, for example, to make their websites or services work, or work more efficiently, as well as to provide reporting information.

Why do we use cookies and other tracking technologies?

We use first-party and third-party cookies for several reasons. Some cookies are required for technical reasons in order for our Ulpia Tech Sites and Service to operate, and we refer to these as “essential” or “strictly necessary” cookies. Other cookies enable us and the third parties we work with to track and target the interests of Visitors to our Ulpia Tech Sites, and we refer to these as “performance” or “functionality” cookies. For example, we use cookies to tailor content and information that we may send or display to you and otherwise personalize your experience while interacting with our Ulpia Tech Sites and to otherwise improve the functionality of the Service we provide. We also enable our Members to deploy cookies and similar tracking technologies in connection with their use of our Service in order to allow our Members to track their Contacts or end users. Finally, third parties serve cookies through our Ulpia Tech Sites and Service for analytics, and other purposes. This is described in more detail below.

We use cookies in order to:

•                 make the Service function properly, and

•                 remember your choice.

If you consent, we as will use cookies to analyze how the Service is used.

If you click on the links above, you will find more detailed information about our specific use of cookies.

In this text you can read about how we use cookies and how you can avoid them. Certain cookies (so-called “persistent cookies”) will be stored on your browser even in-between sessions, while other cookies (so-called “temporary cookies” or “session cookies”) are temporarily stored on your device’s memory. The storage period for each cookie is listed in the tables below.

We mainly make use of normal cookies such as ”https cookies”. If you consent to us using Google Analytics we also use more advanced cookies such as pixel cookies. You can read more about this in Google’s information about cookies.

You can avoid cookies

• Through the settings in your browser, you can block certain types of cookies. If you do so, your browser will automatically deny storage of these cookies or inform you each time a server requests to use such cookies.
• When you use our Service, you can choose not to consent to our use of certain cookies. Furthermore, you can withdraw your consent at any time.
• After using our Service, you can check and delete the persistent cookies that have been used on your browser. To help you do this, we have indicated the name of each cookie in the tables below.

You can delete cookies in your browser. If you block or delete cookies necessary for the functionality of the Service, all functions in our Service will not work as intended and you will not be able to use all functions in our Service. In the tables below, we explain what happens if you block or delete this kind of cookie. 

Who is responsible for the use of cookies?

Ulpia Tech Ltd, a company registered in Bulgaria with company organization number BG205645470, (“Ulpia Tech Ltd”, “we”, “us” or “our”) is responsible for the use of cookies in our Service.

Should you have any questions about our use of cookies, or if you wish to object to our use of cookies, please contact us by sending an email to info@ultia.tech or call +359 889 557573;. You can also send us mail to our postal address: 6 “Knyaginya Maria Luiza” Blvd, Plovdiv 4000, Bulgaria.

Third-party cookies and third-party services

We use cookies from Google and from MailChimp in our service. These third parties use the information that is collected for their own purpose. In the tables below we have specified when we use third-party services and provided you links where you can find more information about their use of cookies and what kind of information they are collecting.

Your privacy is important to us

To protect your privacy, we have taken measures to avoid identifying you when you use our Service. For instance, only an encrypted version of your IP address is used. This measure is done in order to avoid the possibility to track who you are. When information that can be connected to you as an individual, directly or indirectly, is processed, we will inform you about this in our Privacy Policy above.

Cookies we use if you give your consent, i.e. they are not strictly essential for providing the Service

The following cookies are only used if you have given us your consent. If you do not consent, we will not use these cookies. Your consent is voluntary, and you can withdraw a consent at any time.

Cookies that are essential for providing the Service

Our Service makes use of the below cookies to function. These cookies are necessary for us to provide a service you have explicitly requested and therefore your consent is not required for our use of these cookies.